Receptionist (Fresher UN Job) – UNHCR

Job Title: Receptionist
Employment Type: Full-time
Deadline for Applications: May 13, 2024
Company: UNHCR
Location: Kololo, Kampala, Uganda

Company Overview:
UNHCR leads international action to protect people forced to flee conflict and persecution and those denied a nationality.

Grade: GS3
Staff Member / Affiliate Type: General Service
Reason: Temporary Assignment/ Appointment
Hardship Level: B
Family Type: Family
Target Start Date: June 1, 2024
Target End Date: December 31, 2024
Job Posting End Date: May 13, 2024

Standard Job Description:

Receptionist

Organizational Setting and Work Relationships:
The Receptionist will assist in organizing and coordinating the reception area of UNHCR Office. The incumbent has no supervisory role and will always function under the direct supervision of a (Senior) Associate or an Officer who is required to monitor the performance of the incumbent and provide regular guidance.

Duties:

• Ensure visitors and persons of concern have access to UNHCR staff and services while approaching the reception.
• Receive, screen, and assist visitors/clients, escorting them to responsible officers.
• Answer incoming calls, transfer calls, or take messages.
• Receive and transmit verbal and written messages, manage mail, and maintain records.
• Utilize office equipment as necessary.
• Perform other clerical duties as required.
• Identify individuals or groups to prioritize at the reception based on vulnerability.
• Support risk identification and management.
• Perform other related duties as required.

Minimum Qualifications:

• 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher degree.
• Proficiency in IT, computer literacy, and refugee systems and applications.

Language Requirements:
Knowledge of English and/or UN working language of the duty station if not English.

Desired Candidate Profile:

Title: Receptionist/Clerk
Purpose: To provide reception services
Place of Duty: UNHCR Office of the Representation, Kololo, Kampala

Duties and Responsibilities:

• Liaise with security personnel.
• Maintain cleanliness and tidiness of the reception area.
• Uphold safety measures.
• Address general customer concerns and inquiries.
• Manage admin and stationery stores.
• Distribute stationery and maintain inventory.
• Oversee generator maintenance.

Supervision:
Reporting to the Admin Associate

Academic Requirement:
University degree in the relevant discipline.

Working Experience:
A minimum of two years of working experience with proficient computer skills is required.

Apply Here