Job Title: Administrative Assistant – OAG Uganda Jobs 2020
Organization: office of the Auditor General (OAG)
Job reference: ADM/56/136/01 Vol.6 [01/20]
Job Profile:
The office of the Auditor General (OAG) is the supreme Audit Institution (SAI) of Uganda mandated under Article 163 of the Constitution of the Republic of Uganda to audit and report on the Public Accounts of Uganda and of all public offices, including the Courts, the Central and Local Government Administrations, Universities and Public Institutions of like nature and any Public Corporations or other bodies or organizations established by an Act of Parliament. The Constitutional mandate of the OAG is amplified by the National Audit Act, 2008 which has among other things enhanced the financial and operational independence of the Auditor General.
Roles and Responsibilities:
1. Planning for the Records Management Unit
- Assist to initiate procurements and budget implementation as per unit work plan.
2. Undertake Periodic Inventory and Appraisal of OAG Records
- Conduct a records survey and update OAG records inventory as and when required.
- Establish records retention and disposal schedules and keep security and protection of vital records.
- Carry out the weeding of non-active records and disposal of obsolete records as per OAG policies and guidelines.
3. Maintain Records Archives Management System Appropriate to the Changing Needs of OAG
- Consult with Supervisor on handling e-records and report on any changes made.
- Update records classification system.
- Manage directorate registries.
- Implement national policies on records and archives management in compliance with the applicable legislation and standards.
- Maintain a Records Management information System and feed the MIS with relevant data from the archives.
4. Implementation of OAG Records and Archives Management {RAM) Policy
- Sensitise and guide staff and stakeholders on the implementation of the RAM policy and archives management activities.
- Carry out the induction of new staff on records management.
- Provide guidelines and standard procedures for the creation, managing, use, storage and destruction of records.
- Implement and monitor policies and procedures for the management of document creation, maintenance, storage and destruction.
5. Provide Access and Reference to Archives
- Archive original audit reports signed by the Auditor General.
- Update audit reports and archival database.
- Create and maintain back-up storage of audit reports.
- Monitor and update the shared folder of digitally archived audit reports.
- Carry out accession, preserve and conserve archives to make the records available when needed.
- Retrieve archives and serve archival clients as approved by the Supervisor.
6. Execute Other Duties Assigned
- Assist in the reproduction and dissemination of audit reports to stakeholders.
- Participate in the implementation of stakeholders’ engagement and sensitization activities in Local Governments.
7. Reporting
- Prepare and submit periodical reports as per OAG guidelines and procedures.
- Compile periodic reports for management review.
Minimum Qualifications and Skills
- Diploma in Records and Archives Management; or Library and Information Science or related field from a recognized University/Institution.
- Experience is not required.
How To Apply For OAG Uganda Jobs 2020
Applications must be accompanied by:
• Detailed typed curriculum vitae which clearly supports the competencies required above
• Certified copies of academic qualifications, testimonials and professional training certificates.
• Names of three (3) referees and their contacts
• A recent passport size photograph
• All applications should be submitted on an application form, which can be obtained from the OAG Website.
• Filled application forms should be submitted through email to Zhabura.nakinalwa@oag.go.ug and copied to jude.AmuriatTadeo@oag.go.ug
• Applications received shall be acknowledged by the office
• Late submission shall not be considered .
Deadline: To reach not later than 19th October 2020
Applications must be addressed to:
The Auditor General
Audit House
Plot 2C, Apollo Kaggwa Road
P.O. Box 7083 KAMPALA
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Need job
Should all the documents be submitted through email included the CV or is it just the OAG application forms that must be submitted through Email and the rest hand delivered.
Am , Nabula Milly am very ready and happy to work with , I will be the happiest woman if I get a job from u thx much yours Milly
How i can apply for this position if am willing to do so, kindly i do request for clear and correct directives on that thank you.