Field Operations (FOPs) Technical Assistant (Full-time Field Jobs) – Sea Owl Uganda

Job Title: Field Operations (FOPs) Technical Assistant

Organization: Sea Owl Uganda
Location: Kampala, Uganda
Employment Type: Full-time
Application Deadline: 11th December 2024

About Sea Owl Uganda

Sea Owl Uganda is a leading recruitment agency dedicated to providing skilled personnel for diverse industries. Our mission is to support organizations with exceptional talent to achieve their goals efficiently.

Role Overview

The Field Operations (FOPs) Technical Assistant will provide administrative and logistical support to the department, ensuring smooth operations in Kampala and on-site. This role requires a detail-oriented, proactive, and resourceful individual with strong organizational skills.

Key Responsibilities

Administration

• Organize transportation, hotel bookings, flight reservations, and other logistical needs for department personnel.
• Schedule appointments and meetings, manage meeting room reservations, and prepare presentations, briefing materials, and documentation.
• Maintain department dashboards, visual graphics, and technical reports.
• Provide administrative support, including drafting letters, reports, minutes, and memos.
• Update and maintain department records, reports, and databases.
• Generate and distribute standard reports from meetings, workshops, and discussions.

Personnel Coordination

• Track departmental personnel movements and planning.
• Serve as the first point of contact for internal and external visitors.
• Process expense claims, mission orders, training forms, and holiday requests accurately and promptly.
• Manage personnel training files and department organizational charts.

Operational Support

• Map and implement administrative business processes and standard operating procedures.
• Assist with time management systems, including holiday scheduling and timesheet approvals.
• Create requisitions and service orders using the SAP system while liaising with the finance department.
• Set up and maintain a filing system for the department.
• Coordinate site personnel rotational rosters and travel arrangements.

Additional Duties

• Contribute to team-building events and ensure work tools are available for team members.
• Provide other administrative support as required.

Qualifications and Experience

Education:

• Bachelor’s degree in Business Administration, Information Management, or equivalent.

Experience:

• At least 5 years of administrative experience, preferably within a technical team.
• Strong numeracy skills, high accuracy, and attention to detail.
• Proficiency in standard office applications, including Microsoft Word, Excel, PowerPoint, and graphic tools.

Skills and Competencies:

• Excellent written and oral communication skills.
• Strong organizational and time management abilities, even under pressure.
• Ability to work independently and collaborate effectively with team members.
• Quick and decisive reaction to changing demands and circumstances.
• Practical, common-sense approach to problem-solving.

Working Hours:

• Full-time (8 hours per day).

How to Apply

If you meet the above qualifications and are ready to take on this exciting role, please apply by clicking here before 11th December 2024.

Join Sea Owl Uganda and be part of a dynamic team driving administrative excellence!