Finance Coordinator (Fresher Ngo Jobs) – Hopelink Action Foundation (HAF Uganda)

About Hopelink Action Foundation (HAF Uganda): Hopelink Action Foundation (HAF Uganda) is a vibrant, non-profit, non-sectarian, and non-political National Non-Governmental Organization. Registered in compliance with the National NGO Bureau regulations, HAF-Uganda has been operating since 2019, implementing life-changing projects across various sectors. These include mental health and psycho-social care, education and child protection, agriculture and livelihoods, community development, biodiversity, environmental protection, and advocacy.

Vision: A sustainable community where individuals are socially and economically empowered, educated, healthier, and living prosperous, dignified lives with equal opportunities to survive and thrive in a peaceful environment.

Mission: To empower disadvantaged, vulnerable, and marginalized groups and communities affected by adverse conditions in Uganda and beyond. This is achieved through life-changing programs in mental health, education, agriculture, community development, biodiversity, environmental protection, and advocacy to break the cycle of poverty and dependency syndromes.

Position: Finance Coordinator
Duty Location: Gulu, Uganda
Supervises: Country Accountant, Finance Officer
Reports to: Executive Director
Start Date: 2nd May 2024
Contract Duration: Ends 31st December 2024 (with possibility of extension based on funding availability and performance)

Roles and Responsibilities:

Financial Management & Oversight:

• Provide leadership and financial insights to the finance and accounting areas, proposing and implementing improvements in operational management processes.
• Manage, coach, and train the Finance Officer for departmental effectiveness.
• Maintain control over general ledger, accounts payable, expense reports, and payroll.
• Ensure full compliance with Uganda Revenue Authority, NGO Board, and return requirements.
• Prepare accurate and timely financial reports for decision-making and internal control systems.
• Collaborate with budget owners/manager/operations team to ensure expenditure alignment with the budget.

Financial Reporting:

• Prepare monthly budget balances report and share with budget holders.
• Minimize errors in team reports through constant feedback and review.
• Prepare, analyze, and submit accurate monthly financial and management reports.
• Coordinate preparation of audited financial statements and tax returns.

Financial Control & Accounting:

• Implement and observe all accounting systems, payments, bookkeeping, and statutory filings.
• Ensure accuracy and prompt processing of financial transactions.
• Develop, implement, and maintain current best practices related to transaction processing.
• Manage payroll, accounts payable, revenue and expense, fixed assets, bank reconciliations, and allocations.
• Perform month-end closing procedures, including account reconciliations and updating schedules.

Budget Management:

• Support budget managers in preparing annual budgets and provide clarity as needed.
• Ensure budget entries into the accounting system.
• Share monthly and quarterly Budget vs Actual (BVA) reports with budget holders.
• Monitor budget memos and update approved budgets in QuickBooks as needed.
• Offer periodic training to improve financial management, discipline, and accountability.

Job Requirements:

• Bachelor’s degree in Finance, Accounting, Business Administration, or Commerce with CPA or ACCA Level II.
• Finance & Accounting experience in a non-profit environment.
• 7 years of experience in finance, accounting, auditing, and financial analysis.
• Minimum 3 years of managerial experience leading finance teams.
• Experience handling large budgets, especially USAID, ECHO, and LEGO funded.
• Strong entrepreneurial drive, ability to lead and collaborate with a data-oriented problem-solving approach.

How to Apply:

• Deadline: 12th April 2024 at 4:30 pm
• HAF Uganda is an equal opportunity employer, encouraging applications from all social groups, persons with disabilities, and women.
• Submit applications via email or hand delivery to HAF Uganda Offices (details below).
• Email: onek.christopher@hafuganda.org
• Online applications should include a cover letter and resume as a single PDF file.
• Indicate the position applied for in the subject line.

Application Address:

• HAF Uganda Offices:
  • Gulu Head Office: Senior Quarters
  • Palabek Field Office: Base camp, Palabek Refugee Settlement

Note: Shortlisted candidates will be required to provide original copies of transcripts and necessary documents for verification.

Join Hopelink Action Foundation Uganda in our commitment to creating positive change and adherence to the Child Safeguarding Policy.