Senior Administrative Assistant – UNHCR Uganda

Job Title: Senior Administrative Assistant

Organization: UNHCR Uganda

Duty Station: Kiryandongo

Main responsibilities:

• Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
• Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
• Search office files and records relating to a variety of topics for information and reference. Select information and records in a specified format or based on general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
• Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
• Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
• Draft correspondence and reports, as required, on general administrative or specialized tasks that may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.
• Arrange appointments and maintain supervisor’s calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.
• Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.
• Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
• Prepare attestations and certificates required by the staff members for the signature of a senior officer.
• Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.
• Ensure decision-making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or a relevant functional colleague(s).

Minimum Qualifications:

• 2 years of relevant experience with a High School Diploma
• Or 1 year relevant work experience with a Bachelor’s or equivalent or higher
• Business Administration, Finance, Office Management, Human Resources, or other related field.

How To Apply:

Interested applicants should submit their applications via the link below:

Apply Here Now!

Deadline: 17th Jan 2024