Procurement Assistant – Lutheran World Federation

Job Title:  Procurement Assistant

Organization: Lutheran World Federation

Location:  Kamwenge Sub Program

Job responsibilities:

• Undertakes procurement activities and ensures timely delivery, in line with the LWF Procurement Manual, and Procurement Procedures;
• Prepares all necessary documentation for procurement of goods and services in accordance with the Procurement Manual;
• Prepares and reviews the purchase orders (LPOs) and contracts, preparation of recurrent purchase orders for contracting of services;
• Establish supplier database that will promote rapid response. Prepare and update vendors’ profiles;
• Ensure proper filling of all procurement documents in accordance with LWF procurement guidelines;
• In consultation with suppliers/vendors, he/she coordinates the delivery processes to ensure that the distribution plan is adhered to;
• Compiling of the required information for any proposed purchase. These include preparation and dispatch of requests for quotations/proposals, LPOs, contracts, and any other document required;
• Draft correspondences related to procurement including letters to suppliers and follow up with them to ensure timely and safe delivery of goods and services;
• To assist in soliciting quotations from different suppliers as identified by the procurement committee and ensure that timely payments are made to suppliers;
• Ensures that cash advances for procurement are accounted for in an appropriate and timely manner;
• Makes appropriate and timely arrangements for delivery of project materials in conjunction with the Stores Department;
• Prepares monthly procurement status reports of supply requisitions and purchase orders completed, in-process and pending;
• Maintains files of correspondence, reports and supporting documentation relating to procurement as evidence of compliance with the procurement procedures;
• Keep track of all project/programme budgets and ensure that project/programme activities are within assigned budgets;
• Compile Invoices/documents for submission to the finance department for payment
• Liaises with the Finance to ensure correct coding of supply requisitions;
• Undertake other related duties as may reasonably be assigned by the Supervisor

Minimum qualifications:

• University degree in Procurement and Logistics, Bachelor of Business Administration, or any other related degree
• At least 2 years of professional experience in Procurement with a reputable organization
• Strong oral and written communication and interpersonal skills.
• Good Computer skills in MS Excel, MS Word, MS Access and PowerPoint.
• Ability to work independently with minimum supervision in a tight deadline driven environment.
• Ability to negotiate with vendors in a transparent manner

How To Apply:

Interested applicants should submit their applications online via the link below.

Click Here To Apply!

Deadline: August 16 2023  at 5:00pm.