Administrative Assistant – Asili Farms

Job Title:  Administrative Assistant

Organization: Asili Farms Masindi Limited

Duty Station: Masindi

Roles and responsibilities:

•  Actively contribute to the team’s strategic planning process and provide regular updates.
• Interface with stakeholders, local partners and communities in a manner consistent to the Asili Agriculture ethos.
• Build and maintain productive relationships with staff, vendors, partners and other stakeholders.
• Maintain high ethical standards and treat all people with respect and dignity.
• Develop the capacity of his/her team & assist them with continued development of a career path.
• Demonstrate an awareness of his/her own strengths and development needs.
• Work with Asili Agriculture staff to ensure smooth introduction and adoption of operational systems and policies.
• Overall responsibility for all travel and accommodation arrangements for Asili Farms guests and team members in Amuru and all field offices.
• Support Amuru farms with all administration arrangements.
• Prepare and implement guidelines for support functions of the reception, photocopies, office cleaning and maintenance. Key among them is putting in place and implement guidelines for managing the purchase, storage, and distribution of office and farm supplies.
•  Responsible for maintaining an accurate record of office and field supplies including stationery, consumables, and cartridges/toners.
•  Maintain an update inventory for Amuru field Offices.
• Support in managing the Amuru Farm mini store and movement of documents and supplies.
• Prepare and attend staff general and coordination meetings and compile the minutes as discussed and agreed upon by chairperson/supervisor.

Minimum Qualifications & Skills

• The applicant must hold a Bachelor’s degree in Human Resource, Business Administration, Social Work, Public Administration, or other related field.
• At least three years’ experience in a similar position and or similar roles.
• Demonstrated excellence in administrative work in a busy and multi-cultural corporate environment.
• Very good writing and verbal communications skills.
• Good negotiation, representation, skills, and the ability to work comfortably with an ethnically diverse staff.
• Keen attention to detail, ability to follow procedures, ability to transparently manage stores, filing, and meet deadlines, work independently and cooperatively with team members.
• Proven ability to solve problems innovatively.
• A clear understanding of Administration and the willingness and ability to enforce compliance with Asili Agriculture’s procedures is essential.
• The ability to interact effectively with international and national staff members is required.
• A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of program activities is necessary.

Application Instructions

Interested applicants should submit their send Cover Letter, CV and Academic document saved in 1 document as a PDF of no more than 8 pages to:

peninah.nangobi@agilis-partners.com

Closing Date: 27th January 2023

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