SOS Children’s Villages Jobs 2022 – Administrator

Job Title: Administrator – SOS Children’s Villages Jobs 2022

Organization: SOS Children’s Villages

Job Location: Kampala, Uganda

Supervisees: Drivers and Cleaners/Office Assistants

SOS Children’s Villages Profile:

Job Summary:

The Administrator reports directly to the Head Human Resources & Administration. She/he is the first contact and face of the organisation’s customers, visitors and vendors among others. Responsible for the efficient and satisfactory provision of logistics and administrative services at National Office and is subject to be relocated to any of the SOS Village Locations. Administer support on general services including transport, procurement of goods and services, maintenance of properties, security services.

Roles and Responsibilities:

Managing the front desk operations

• Answering general phone inquiries.
• Directing phone to appropriate staff members at National office.
• Replying to general information request with accurate information.
• Sorting incoming mail and courier distribution for deliveries.

Providing general office administrative support

• Procuring office requirements, utilities and refreshments for guests.
• Handling National office petty cash and submits accountability to the national office finance department.
• Making travel, meeting and other logistical arrangements for staff and SOS Students.
• Procuring investment items for all projects with the help of procurement committee.
• Providing key support organizing special functions like office occasions, workshops.
• Ordering, receiving and ensuring sufficient stock of stationary items, cleaning items and other office needs.

Coordinating Secretarial services

• Coordinate meetings and organize all required for meetings.
• Helps in preparing meeting agendas and takes minutes of national office meetings and other meetings as shall be required.
• Organize conference and meeting rooms as per requested
• Performing and coordinating secretarial duties such as preparing important communications, documents and reports presented by the National Director, Head of Finance, Head of Human Resource and Administration and other senior staff.
• Preparing for meetings and appointments and issues notices and reminders as required.

Transport and Fleet Management

• Develop weekly/monthly field travel schedules, coordinating between program staff and drivers to allocate use of vehicles.
• Manage the pool of cars including their service, repair and maintenance.
• Ensure vehicles have valid insurances, drivers have valid permits
• Keep track of fuel card utilization for each vehicle and make monthly reconciliation of bills and vehicle records.
• Appraisal of the drivers

Stores Management

• Check all items brought in the store and receive them.
• Regularly update all stock cards and perpetual inventory
• Maintain adequate security in the stores.
• Ensure cleanliness and neatness of the store

Procurement

• Procurement of office supplies
• General services (Cleaning, fumigation)
• Support the procurement department on any other transactions that may be required from time to time.
• Consolidating fuel and mileage reports.

Minimum Qualifications for SOS Children’s Villages Jobs 2022:

How To Apply for SOS Children’s Villages Jobs 2022

Deadline: 25th January 2022

For similar Jobs in Uganda today and great Uganda jobs, please remember to subscribe using the form below:

NOTE:

No employer should ask you for money in return for advancement in the recruitment process or for being offered a position. Please contact Fresher Jobs Uganda if it ever happens with any of the jobs that we advertise.