IRC Uganda Jobs – Diploma No Experience Supply Chain Volunteer

Job Title: Supply Chain Volunteer – IRC Uganda Jobs

Sector: Supply Chain

Employment Category: Volunteer

Employment Type: Full-Time

Open to Expatriates: No

Location: Kampala, Uganda

Job Description

IRC Uganda Jobs: The Supply Chain Volunteer will Report to Supply Chain Manager. He/she will be responsible for ensuring the overall care and maintenance of the Kampala stores, Transport and Assets. The Supply Chain Volunteer-Transport/Stores/Assets must be able to rapidly turn Program materials around, whilst ensuring the security/ safety of the materials and maintaining audit-compliant records. The Supply Chain Volunteer; Transport/Stores/Assets shall dedicate appropriate time to all the three distinct roles.

About IRC

• Understand, implement and/or maintain standard IRC inventory management policies and procedures.
• Manage and document the receipt, handling, storage, release and reporting of goods through the store(s).
• Advise supervisor on potential inventory shortage.
• Manage casual laborers in the stores.
• Ensure the maintenance of store(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
• Advise the Supply Chain Manager of store-specific issues or improvements
• Maintain the stores activity book recording all outgoing and incoming receipts and activities.
• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance.
• Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for assets and the expendables Warehouse outlining all stock movements remaining balances, maintain prologs and registers.
• On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register.
• Update the stock record cards and Database regularly.
• Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.
• Maintain asset and store records; ensure regular updates including details of the Asset, transferred, asset repaired, Asset breakdowns etc.
• Ensure that all Asset are tagged and labeled as per IRC asset policy.
• Ensure that there is proper record management of the store and the records are accurate and update.
• Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation.
• Store management, ensure cleanness, orderly storage of items, custodian of the stores keys.
• The different store and Asset policies and required documentation are followed and in place at all times.
• Correctly manage and account for all incoming and outgoing stock by using well maintained and detailed documentation, good received note, store release, way bills, bin cards etc.

Transport

• Work with the Supply Chain Manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Evaluate, manage and monitor hired drivers.
• Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining daily checklists file and ensuring that Vehicles log books are accurately filled
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
• Ensure all vehicles are properly cleaned on daily basis.
• Prepare weekly and monthly report on transport department and discuss with Supply Chain Manager
• Requesting fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Work with the Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws.
• Any other duties as may be assigned by the supervisor.

Qualifications

• Degree or Diploma in Procurement and Supply Chain Management.
• Strong sense of personal integrity and commitment.
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities.
• Knowledge of generic store management systems and forms
• Physically mobile, able to lift 30kg without strain.
• Competent in spoken and written English
• Good mathematical skills.
• Competent in computer use and maintenance
• Excellent interpersonal, organizational and time management skills

Please note: This position is open only to Ugandan nationals.

How to apply:

Interested candidates should submit their applications online via the below.

Click here to apply

Deadline: Applications will be reviewed on a rolling basis