Vacancy title: ADMINISTRATIVE ASSISTANT/FRONT DESK ASSISTANT – Administrative Jobs in Uganda
Jobs at: Law Development Centre
Duty Station: Mbarara, Uganda
JOB PURPOSE:
Administrative Jobs in Uganda: To perform a variety of operational administrative and office management duties to ensure a smooth running of the office of the Assistant Director. To perform front desk and administrative duties and offer good customer care services to clients of Regional Centre.
DUTIES AND RESPONSIBILITIES:
- To type set documents and ensure safe custody of such documents.
- To handle and record incoming and outgoing mail and ensure that they are received and dispatched in time.
- To make appointments for the Assistant Director and maintain his/her Diary.
- To attend to day to day administrative matters.
- To oversee the cleaning of offices and ensure that the offices in the Department are clean and tidy.
- To requisition for and ensure timely provision of office supplies, equipment, stationery
and other logistics. - To attend to day to day administrative matters.
- To make arrangements for meeting venues and other logistics.
- To receive and direct visitors who come to the regional centre.
- To attend to incoming and outgoing telephone calls.
- To attend to students inquiries and address their needs.
- To attend to visitors, and direct them accordingly.
- To maintain a front desk visitors’ register.
- To receive mail and direct it to the relevant offices.
- To perform any other duties assigned by the Assistant Director.
QUALIFICATIONS & EXPERIENCE:
- Uganda Advanced Certificate of Education with at least two (2) Principal Passes
- A Diploma in Secretarial Studies
- At least two (2) years’ work experience as an administrative assistant or personal secretary or in front desk work in a busy organization, preferably an institution of higher learning.
KEY COMPETENCIES
- Good communication skills.
- Must have excellent computer skills.
- High level of integrity and confidentiality.
- Time management.
- The ability to meet set deadlines.
Job application procedure
Applications should be addressed to The Director, Law Development Center,
P. O. Box 7117 Kampala, to be hand delivered to the Law Development Centre Reception. Applicants should attach up-to-date Curriculum Vitae, certified copies of academic and other relevant documents. Applicants who responded to an earlier advertisement for the same positions need not re-apply.
Deadline for submission of applications is Friday 25th May, 2018 at 5.00pm.
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