Child Sponsorship and Correspondence Assistant – World Vision Uganda

 Application Deadline Date : 14-Aug-16

International Role: No – Only National applicants will be considered.

Duration: 2+ Years

Location: Oyam District

Reference : 4495-08N26086

Town/City: Aboke

Reporting to: Child Sponsorship and Systems Assistan

Purpose of the position:

To effectively manage Child Sponsorship Correspondences at the Cluster Office

Major responsibilities;

Processing Sponsor Correspondences

• Process incoming sponsor correspondences to children on a daily basis before dispatch to ADPs within the approved procedures (Softcopy Batch sheets sent to ADPs in time)

• Sort, record World Vision staff mails enclosed in sponsor mails and submit to Office Assistants for distribution.

• Provide to National Office, and ADP/Cluster synthesised and analysed daily and weekly tracking reports on sponsor mails and parcels.

Correspondence Accountability

• Ensure accountability for children’s gift items by the Regions by recording and submitting Money Orders and cheques enclosed to Child Sponsorship Operations Coordinator
• Monitor and track compliance with Sponsorship standards on sponsor mails.
• Analyse ADPs stepwise correspondence reports and share an analysis of their adherence to correspondence standards and business procedures with CSOC
• Keep documentation of damaged sponsor mails/parcels and return to sender mails for reference and trend analysis purposes.

Entry on correspondence records in step database

• Enter Sponsor mails records into SingleSTEP in time.

Child Protection

• Ensure the security of Sponsor addresses during mail processing activities.
• Systematically do a child protection quality check for all correspondences to ensure that correspondence materials and contents do not negatively affect the holistic growth and development of children

Reporting

• Prepare and submit to Child Sponsorship Operations Coordinator, timely monthly synthesized and analysed Child Sponsorship Correspondences reports

Qualifications: Education/Knowledge/Technical Skills and Experience

• Must have; a Diploma in business/statistics/IT or related field from a recognized university.

• Qualifications in networking, information systems, and databases will be an added advantage.

• Critical thinking/questioning, self-drive and innovative

• Proven IT knowledge, skill and experience in database management.

• Must be a team player and team builder.

• Must be a committed Christian.

• Ability and willingness to work for longer hours, when the situation so demands.

• Must have good interpersonal and communication skills.

Be able work under minimum supervision

TO APPLY

Click here