Job Listing: Procurement Assistant
Deadline: 5th January 2025
Employment Type: Contract
About the Role:
Bixal is looking for a Procurement Assistant to support the USAID/Uganda Monitoring, Evaluation, and Learning (UMEL) Activity. This position involves preparing, processing, and managing procurement documentation, coordinating supplier bids and contracts, and supporting logistical and administrative tasks in compliance with Bixal’s procurement policies and USG regulations. The Procurement Assistant will report directly to the Procurement Officer.
Key Responsibilities:
- Prepare procurement reports, purchase orders, and related documentation following Bixal policies.
- Coordinate Procurement Committee (PROCOM) meetings, including documenting proceedings and updating users on procurement status.
- Follow up with vendors for timely submission of RFQs/RFPs and report vendor responsiveness to management.
- Maintain accurate filing of procurement documents (contracts, invoices, etc.) in both hard and soft copies.
- Track the status of Long-Term Agreements (LTAs), contracts, open Purchase Orders, and outstanding payments.
- Process and verify requisitions for accuracy and completeness, advising users as necessary.
- Provide logistical support for the procurement unit and facilitate the availability of materials and services to departments.
- Share feedback with suppliers regarding submitted quotations.
- Support the implementation of internal process improvement recommendations.
Qualifications and Skills:
- Degree or Diploma in Procurement or a related field.
- At least one year of experience in a similar role.
- Proficiency in MS Office and Excel.
- Strong verbal, written, and interpersonal communication skills.
- Customer service-oriented, results-focused, and innovative.
Additional Requirements:
Candidates may undergo a background investigation and must meet eligibility requirements for suitability.
How to Apply:
Interested candidates should submit their applications online via the link below:
About Bixal
Bixal is a mission-driven organization dedicated to improving lives through human-centered strategies and transformative technologies. It partners with leading federal agencies to deliver data-driven customer experiences.
Location: Kampala, Uganda
Industry: Procurement & Logistics
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