Finance Assistant – Payables (Full-time Finance Job) – Dei Group

Job Title: Finance Assistant – Payables

Organization: Dei Group
Location: Kampala, Uganda
Job Type: Full-time
Application Deadline: 16th November 2024 by 5:00 PM

About Dei Group
Dei Group International is a prominent African conglomerate with diverse business interests across sectors including agriculture, technology, medicine, and research. The organization is dedicated to fostering growth and innovation in Africa through sustainable practices and impactful projects.

Role Overview
The Finance Assistant – Payables will support Dei Group’s accounts payable function by processing vendor invoices, managing payments, and ensuring accuracy in all payable transactions. This role is essential for maintaining strong vendor relationships, managing cash flow, and supporting financial compliance. The Finance Assistant works closely with procurement, finance, and other departments to ensure smooth accounts payable operations.

Announcement Number: DB-2024-31
Reports To: Accounts Payable Manager
Work Schedule: Full-time, 45 hours per week
Duration of Appointment: Indefinite, subject to probationary period

Key Responsibilities

• Process and verify vendor invoices, ensuring accuracy and completeness.
• Match invoices with purchase orders and goods receipts to confirm pricing, quantity, and terms.
• Enter invoices into the accounting system for approval and payment processing.
• Prepare payment batches, including checks, bank transfers, and online payments, according to scheduled terms.
• Record payments in the accounting system, maintaining accurate and up-to-date records.
• Reconcile accounts payable records with vendor statements to identify discrepancies.
• Assist in month-end and year-end closing by preparing accounts payable schedules and supporting audits.
• Process employee expense reports, verifying receipts and approvals for compliance.
• Ensure all payable transactions comply with regulatory and company policies.
• Respond to vendor inquiries, resolve discrepancies, and negotiate payment terms as needed.
• Collaborate with procurement, finance, and other departments to resolve invoice issues and ensure accurate expense approvals.
• Support the Accounts Payable Manager with ad hoc projects and initiatives within the finance department.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; an associate degree or equivalent experience may be considered.
• Experience:
  • 1-3 years of experience in accounts payable, finance, or general accounting roles.
  • Experience with ERP or accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
  • Experience in a customer-facing financial role or procurement support role is advantageous.

Knowledge and Skills

• Understanding of accounts payable processes and basic accounting principles.
• Proficiency with ERP systems and accounting software for accounts payable and reporting.
• Strong data analysis skills and high accuracy in processing payments and maintaining records.
• Strong communication skills to interact with vendors, resolve inquiries, and collaborate with internal teams.
• Advanced proficiency in English (reading, writing, and speaking).

How to Apply
All interested candidates who meet the required qualifications and experience should submit their CVs, Cover Letter, and Academic documents in one PDF or DOC/DOCX file (max 10MB) addressed to the Head of Human Capital. Applications should be sent via email to recruitment@deibiopharma.com with the Job Title in the subject line. If you do not receive feedback within 14 days after the closing date, consider your application unsuccessful.

Application Deadline: 16th November 2024 by 5:00 PM

Thank you for your interest in working with Dei Group.