Records Officer – MTN Uganda

Job Type: Full Time
Location: MTN Uganda

About the Role
MTN Uganda Limited, an equal opportunity employer, is seeking a skilled Officer – Records to manage and oversee the company’s records and documentation. This role involves organizing, preserving, and facilitating access to important company records and historical materials.

Reports to: Senior Manager – Commercial Legal & Company Secretarial
No. of Vacancies: 1

Main Responsibilities:

• Receive, verify, and record documents for proper shelving and storage.
• Register, retrieve, and issue documents upon formal requests.
• Arrange for the secure destruction of outdated records following approved guidelines.
• Sort and distribute incoming mail, and dispatch outgoing mail while maintaining accurate logs.
• Manage and supervise service providers, such as fumigators, in the archives.
• Keep an updated inventory of records and track access through an access register.
• Advise on records that are overdue for return.
• Ensure the preservation and conservation of records to maintain their long-term viability.
• Facilitate timely retrieval and accurate refiling of records.
• Maintain the Records Repository in a well-organized and orderly manner per company standards.
• Develop and maintain process flows and records status for efficient records management.
• Prevent unauthorized access to company information sources.
• Catalogue and index all records for efficient storage and retrieval.
• Provide advice on additional space needs for future storage.
• Recommend and support the implementation of improved records storage and indexing systems.
• Assist with any additional duties as assigned by the supervisor.

Qualifications:

• Education: Bachelor’s Degree in Records and Archives Management, Library and Information Science, or a related business field.
• Experience: Minimum of 2 years’ work experience, particularly in digital records systems and management.
• Skills:
  • Strong understanding of records and archives management principles.
  • Excellent interpersonal skills and a dedication to continuous improvement.
  • Ability to work both independently and collaboratively.
  • Strong organizational skills with attention to detail.

Key Competencies:

• Commitment to teamwork and independent work balance.
• Detail-oriented with strong organizational capabilities.
• Adaptability and commitment to learning and growth.

To Apply: Submit your application through Click here to apply before the application deadline.