Administration and Logistics Manager(Full-time Ngo Job) – BRAC International (BI)

Job Title: Administration and Logistics Manager

Company: BRAC International (BI)
Contract Type: Full-time
Application Deadline: 25th October 2024

About the Company:

BRAC International (BI) is a globally recognized non-profit organization dedicated to empowering people and communities affected by poverty, illiteracy, disease, and social injustice. Founded in Bangladesh in 1972, BRAC has expanded its operations to 16 countries across Asia and Africa, reaching over 100 million people. BRAC focuses on creating scalable solutions that enable individuals to achieve their potential. In Uganda, BRAC works in partnership with communities to create sustainable impact, driven by its core values of integrity, innovation, inclusiveness, and effectiveness.

Key Responsibilities:

Strategy and Leadership:

• Collaborate with management to review, develop, and implement administration and logistics strategies aligned with organizational goals.
• Adapt strategies based on changing market conditions and regulatory requirements.

People Management:

• Manage and mentor the logistics and administration team, developing their capabilities to meet current and future needs.
• Set performance targets and create an effective feedback mechanism for team members.
• Collaborate with HR to attract and manage quality staff for the department.

Administration:

• Lead the dissemination of administration and logistics guidelines to ensure compliance.
• Act as the Health, Safety, and Security Focal person, overseeing security measures at all BRAC Uganda offices.
• Ensure compliance with health, safety, and security guidelines, and monitor 3rd party service providers for adherence to contractual agreements.
• Manage administrative tasks such as travel arrangements, transportation schedules, and staff accommodations.
• Support staff in the application for work permits and visas.

Logistics:

• Ensure accountability of inventory and stock at BRAC warehouses.
• Oversee inventory levels, storage, and distribution, ensuring efficient use of fleet resources.
• Manage the disposal of obsolete items in line with the organization’s policies.
• Monitor and report on fleet usage through tracking systems and ensure that vehicles are maintained and compliant with traffic regulations.

Safeguarding:

• Ensure the safety of team members from harm, abuse, neglect, and exploitation.
• Promote safeguarding standards within the organization and act as a point of guidance on safeguarding issues.

Qualifications and Experience:

• Bachelor’s degree in Administration and Logistics Management; a Master’s degree is an added advantage.
• Minimum of 5 years of experience in administration or logistics management, preferably with an international NGO.
• Strong skills in negotiation, service provider management, and logistics systems.
• In-depth knowledge of legal and regulatory requirements related to logistics and administration.
• Leadership and team management experience, with strong analytical and problem-solving skills.
• Proficiency in computer skills, especially in Word, PowerPoint, and Excel.
• Excellent communication and interpersonal abilities.

Core Values:

• Integrity: Honest and ethical work practices.
• Innovation: Commitment to improving impact through innovation.
• Inclusiveness: Creating inclusive opportunities for marginalized communities.
• Effectiveness: Delivering effective solutions to serve those in poverty.

How to Apply:

Interested candidates should submit their application (CV, academic documents, and cover letter) in one document addressed to the Head of Human Resources by email to bimcf.uganda@brac.net. The subject line of the email must include the job title. Only complete applications will be considered, and only shortlisted candidates will be contacted.

Important Notice:

BRAC Uganda does not charge any fees during the recruitment process. If you have any doubts regarding the authenticity of communication from BRAC, please verify by emailing bimcf.uganda@brac.net before taking any action.