Job Title: Administrative Intern
Location: Kampala, Uganda
Job Ref: 042/2024
Department: Administration
Reports to: Operations and Communications Manager
Internship Period: 3 months (October 2024 – December 2024)
Effort: Part-time
Application Deadline: 30th September 2024, 11:59 PM EAT
Company: Higher Education Resource Services-East Africa (HERS-EA)
Job Summary
HERS-EA is offering an Administrative Internship for a motivated individual pursuing or recently graduated in Public Administration, Business Administration, Human Resources, Communication, Accounting, or any related field. This role provides hands-on experience in supporting the organization’s daily administrative functions.
Key Responsibilities
- Answer phone calls, emails, and direct correspondence as needed.
- Welcome and attend to visitors and inquiries.
- Assist in organizing meetings, appointments, and events.
- Maintain calendars and schedules for managers and teams.
- Prepare, format, and edit reports, memos, and presentations.
- Manage physical and digital filing systems efficiently.
- Support data entry and record-keeping, ensuring the accuracy of office activity logs.
- Coordinate office supplies and repairs to maintain office functionality.
- Prepare materials, agendas, and minutes for meetings, handling sensitive information discreetly.
- Assist in preparing expense reports, tracking invoices, and processing payments.
- Arrange travel itineraries, accommodations, and transportation for staff and guests.
- Provide additional support to the Operations and Communications Manager as required.
Benefits
- Recommendation letter for future employment opportunities.
- Transport and lunch allowance during the internship period.
- Networking opportunities with collaborating universities and organizations.
- Mentorship from HERS-EA leadership.
Job Requirements
- Pursuing or recently completed a degree in Public Administration, Business Administration, Human Resources, Communication, Accounting, or any related field.
- Excellent communication and organizational skills.
- Proficiency in MS Office (Word, Excel, PowerPoint).
- Ability to handle sensitive information with confidentiality.
- Flexibility, willingness to learn, and a proactive approach.
How to Apply
To apply, submit your two-page CV and a one-page cover letter detailing your interest and relevant qualifications to info@hersea.org with “Administrative Intern” as the email subject by 30th September 2024.
About Higher Education Resource Services-East Africa (HERS-EA)
HERS-EA is a non-profit organization focused on improving leadership, management, and governance in higher education institutions across East Africa. Through professional development, mentorship, and resources, we aim to empower individuals and institutions, contributing to enhanced education in the region.
Industry: NGO
Location: Kampala, Uganda
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