Administrative Officer (Full Time Ngo Job) – Baylor College of Medicine Children’s Foundation

Administrative Officer

Deadline: 25/07/2024
Type: Full-time
Location: Kabarole, Uganda
Organisation: Baylor College of Medicine Children’s Foundation

Overall Responsibilities

• Fleet Management: Establish controls and procedures for fleet maintenance, monitor performance, and prepare monthly management reports on fleet maintenance and cost-effectiveness.
• Administrative Planning: Develop annual and quarterly administrative work plans and budgets, and submit monthly reports to the Administration Manager.
• Fuel Management: Set up controls for fuel management, monitor usage, and prepare monthly fuel consumption reports in line with financial and fleet management policies.
• Contracts Management: Establish procedures for tracking operational and service contracts, monitor performance, and advise on contract renewals.
• Security Management: Implement security controls, monitor performance, and prepare monthly security reports to the Administration Coordinator.
• Procurement Planning: Develop a consolidated procurement plan for office supplies and services in line with office management guidelines.
• Asset Management: Track and maintain an updated Fixed Asset Register, ensuring accurate records of assets.
• Airtime Services: Manage staff and district-supported Health Facility airtime services, verify invoice completeness and accuracy, and ensure value for money.
• Safe Spaces Management: Oversee DREAMS Safe Spaces operations, manage landlord expectations, ensure availability of office supplies, and address security and utilities needs.
• Team Supervision: Coach and mentor the Administration team at regional offices and clusters.

Required Qualifications, Experience, and Competencies

• Degree: Bachelor’s Degree (honors) in a Business-related course or a degree oriented towards Administration.
• Experience: At least three (3) years of relevant working experience in Administration, fleet management, asset management, and general office management.
• Skills: Strong organizational and management skills, ability to develop and implement administrative controls and procedures, and proficiency in monitoring and reporting.

Application Procedure

• Documents Required: Cover letter, CV, daytime telephone contact, three traceable professional references, and certified UNEB certificates along with certified university transcripts.
• Mathematics and English: Credit 6 in Mathematics and English at Ordinary Level (UCE) is required.
• Application: Submit your application via the CLICK HERE TO APPLY link.

Note: Only shortlisted candidates will be contacted for an interview.