Human Resource and Administration Manager (Full Time Ngo Job) – Marie Stopes Uganda (MSUG)

Company: Marie Stopes Uganda (MSUG)

Deadline: 30/07/2024

About the Company

Marie Stopes Uganda (MSUG) is affiliated with MSI Reproductive Choices and is registered in Uganda as a local Non-Governmental Organization (NGO). Since launching in 1993, MSUG has grown to become one of Uganda’s largest sexual and reproductive healthcare providers. The organization offers a wide range of high-quality, affordable, client-centered services, adapted to fit the different contexts of each region, aiming to build sustainable platforms for lasting impact on the health outcomes of Ugandans.

Job Description

Position: Human Resource and Administration Manager
Employment Type: Full-time
Reporting to: Director HR and Admin

Key Duties and Responsibilities:

HR Compliance Administration:

• Negotiate, process, review, and monitor employment contracts for MS staff.
• Oversee performance management and ensure adherence to HR policies and procedures.
• Provide coaching and mentoring on HR practices.
• Ensure compliance with local labor laws and MS policies.
• Conduct annual compensation and benefits surveys and reviews.

Recruitment and Staff Retention:

• Support line managers in recruitment processes, including job advertisement and interview arrangements.
• Coordinate locum/temporary staff recruitments.
• Ensure adherence to MS induction policies and prompt recruitment services.

Employee Labour Relations:

• Manage grievance and disciplinary issues.
• Address staff concerns related to remuneration, entitlements, and welfare.
• Provide recommendations and counseling on labor relations issues.

Management of HR Records & Training:

• Implement MS’s learning and development strategy.
• Maintain staff records and statistics.
• Develop and manage the training calendar in coordination with the Head People & Culture.

Policies and Procedures:

• Conduct Organizational Development (OD) Analysis and revise organizational structure as needed.
• Develop and implement HR systems, policies, and procedures.
• Regularly assess and update HR-related policies and procedures.

Training and Development:

• Conduct training needs assessments and develop appropriate training programs.
• Identify and organize suitable training courses for staff.

Performance Management:

• Prepare and send HR performance reports.
• Design and implement an output-based Performance Management System.

Recruitment, Promotion, and Transfer:

• Lead the recruitment, promotion, and transfer processes.
• Provide legal and administrative HR advice and support to senior managers.

Change Management:

• Act as a Change Agent, proposing innovative changes and improvements.
• Manage HR-related risks, including conflict resolution and fraud mitigation.

Planning:

• Ensure HR risk sections on registers are agreed upon, auctioned, and monitored.
• Implement and review the fraud mitigation policy regularly.
• Train staff on whistleblowing and other policies requiring refresher training.

Response:

• Implement a Zero-tolerance Fraud Policy and conduct annual ethics training.
• Conduct prompt and thorough investigations of employee complaints.
• Provide mediation support and collate whistleblowing reports.

Learning:

• Conclude all serious incidents with a report and noted learning.

Supervisory Role:

• Mentor and coach the HR team to high performance.
• Conduct performance reviews for line reports.

Qualifications, Skills, and Experience

• Education: Minimum of a University Degree in HR or related field (Master’s or equivalent preferred).
• Professional Membership: Member of a recognized HR professional body.
• Experience: Three to five years in a similar field at a managerial level.
• Skills:
  • Strong knowledge of global HR practices, employment law, compensation, talent management, change management, employee relations, and recruitment.
  • Excellent interpersonal and communication skills.
  • Strong management and leadership skills.
  • Experience working in a multicultural environment.
  • Ability to build effective working relationships at all levels.
  • High discretion and integrity.

How to Apply

Interested candidates should send a cover letter, updated CV, and academic documents as one PDF. Please include the Job Title as the subject and send the email to jobs@mariestopes.or.ug.

Location: Kampala, Uganda
Industry: NGO
Organization: Marie Stopes Uganda

Marie Stopes Uganda has been a key player in providing sexual and reproductive healthcare services since 1993. As one of Uganda’s largest healthcare providers, MSUG is committed to offering high-quality, affordable, and client-centered services across the country.