Human Resources and Administration Officer (Full Time Ngo Job ) – Science Teachers’ Initiative (STI)

Human Resources and Administration Officer

Company: Science Teachers’ Initiative (STI)
Location: Kampala, Uganda
Employment Type: Contract
Application Deadline: 18/07/2024

Job Summary:

The Human Resources and Administration Officer will assist the Manager of Finance and Administration in the implementation of human resources and administrative functions as stipulated in the STIA Human Resources manual. He/she will be responsible for staff welfare and wellbeing, coordinate recruitment processes, leave management, general administration, and quality record keeping.

Key Duties and Responsibilities:

Human Resources Management:

• Assist in implementing strategic human resource policies that enable RIFI-STIA to effectively fulfill its mandate by supporting the recruitment of the right type of staff, and deploying and developing them effectively.
• Manage the recruitment process of RIFI-STIA permanent, project, and temporary staff (including interns and volunteers).
• Administer letters of appointment (new letter of appointment or extension) and other personnel documents about staff appointments.
• Organize and coordinate induction courses for new staff as well as refresher courses for all staff.
• Maintain staff records both in hard copies and soft copies in the system.
• Maintain the consultant register, administer agreements/contracts, and file consultant documents in both hard and electronic copies.
• Ensure to maintain and update accurate job descriptions within the organization.
• Maintain insurance matters related to staff and liaise with the insurance company.
• Maintain the leave record management system and verify annual leave records.
• Assist in coordinating training activities for staff in line with human resource development strategy.
• Organize probationary and annual performance evaluation exercises for all RIFI-STIA staff.
• Prepare exit separation documents for staff members leaving the RIFI-STIA organization.

Administrative Duties:

• Manage the filing, storage, and security of RIFI-STIA documents.
• Manage the administrative requirements for the repair and maintenance of office and computer equipment.
• Assist in managing RIFI-STIA’s facilities, including premises and equipment; fixed assets inventory; insurance; and office renovations where necessary.
• Ensure adherence to RIFI-STIA’s administrative rules and procedures.
• Perform other related duties as required as assigned by the Finance and Admin Manager.

Qualifications, Skills, and Experience:

Education:

• Preferably a Bachelor’s Degree in Human Resources Management, Education, Development Studies, Business Administration, or relevant studies. If the candidate’s first degree is not in Human Resource Management, a postgraduate qualification in Human Resource Management is a must.

Experience:

• At least 2 (two) years of proven experience within a reputable organization in the areas of human resources and/or administration.
• Exposure to relevant activities dealing with various international organizations, related institutions, and/or the private sector is desirable.

Managerial Skills:

• Good emergency management skills.
• Good command of oral and written English.
• Good communication skills.
• Good relationship management skills.

Other Skills:

• Ability to establish a coherent course of action to achieve goals, ability to translate plans into actions, organize work, monitor & review outcomes, and communicate the results clearly both orally and in writing.
• Ability to build trust and respect among fellow team members and contribute to the resolution of workplace conflict.
• Ability to express thoughts clearly, accurately, and succinctly verbally and in writing to different audiences, and ability to relate well with others and to maintain relations with cordiality and diplomacy.
• Ability to interact effectively with people from different cultures, ability to multi-task, and remain efficient and productive under pressure.
• Ability to respond positively to change and new organizational practices, structures, procedures, and technology.
• High regard for self-discipline, good attendance record, respect for punctuality, setting an example to others, showing consistency in words and actions, high integrity, and conscientiousness.

How to Apply:

Send your cover letter, CV, and copies of academic credentials as one PDF file by 11:59 pm on 18th July 2024 to:

f-kemigisha@stiafrica.org

About Science Teachers’ Initiative (STI)

Industry: NGO
Location: Kampala, Uganda

Science Teachers’ Initiative (STI) is a registered not-for-profit non-governmental organization of senior educationists and innovators invested in improving the quality of education and stimulating a sense of critical thinking and innovation among young people in Africa. STI endeavors to enhance access to inclusive, quality education in Africa by employing innovative approaches to develop learning and teaching materials.