Finance and Grants Officer (Full Time Ngo Job) – East-West Management Institute, Inc. (EWMI)

Department: Finance and Grants Management

Reports to: Grants Manager

Location: Kampala, Uganda (with some travel to regions within Uganda)

Deadline: June 30, 2024, by 5:00 PM Kampala time

Company: East-West Management Institute, Inc. (EWMI)

East-West Management Institute, Inc. (EWMI) invites applications from qualified nationals of Uganda for the position of Finance and Grants Officer. EWMI Uganda implements programs that advance civic and political human rights, strengthen the capacity of civil society organizations, and enhance citizen awareness of their rights and responsibilities.

This is a full-time, long-term position based in Kampala, Uganda, with a comprehensive benefits package. The role may require occasional travel to various regions within Uganda.

Main Responsibilities:

1. General Administration and Logistics
   • Assist in administrative functions and logistics.
   • Organize files and records.
   • Ensure compliance with EWMI requirements and local legislation.
2. Financial Accounting and Reporting
   • Record financial information and maintain databases of financial transactions.
   • Prepare reconciliations, handle bookkeeping, and financial activities.
   • Prepare monthly financial reports.
3. Payroll Management
   • Prepare payroll calculations.
   • Ensure the accuracy of employee information.
   • Distribute monthly payslips.
4. Procurement
   • Conduct research on goods and services.
   • Draft purchasing requisitions and manage vendor relations.
   • Oversee procurement processes.
5. Grants Management
   • Support the Grants Manager in managing sub-awards and ensuring financial oversight.
   • Monitor grantee progress and conduct compliance training.
   • Assist in the preparation of grant-related documents, including Calls for Applications or Proposals.
   • Help maintain accurate and updated grantee files and the Grants Database.
   • Monitor grantee progress toward achieving project goals and adherence to work plan requirements and M&E targets.
6. Audit and Compliance
   • Regularly review vendor information.
   • Support internal audit exercises.
   • Ensure adherence to USAID and EWMI regulations.

Required Qualifications:

• Education:
  • Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
  • Additional certifications such as CPA or CMA are preferred.
• Experience:
  • At least 5 years of experience in financial management and grants administration, preferably in a non-profit or international development context.
  • Experience with USAID-funded projects and familiarity with USAID financial and grants management regulations (including ADS 591, 2 CFR 200, and 2 CFR 700) is highly desirable.
• Skills:
  • Proficiency in financial software and systems.
  • Strong organizational skills.
  • Analytical and problem-solving abilities.
  • Proficiency in Microsoft Office Suite, particularly Excel.
• Personal Attributes:
  • Detail-oriented.
  • Able to work independently and as part of a team.
  • Strong ethical standards and integrity in financial and grants management.

Application Process:

Please send the following documents to ugandajobs@ewmi.org with “Finance and Grants Officer” in the subject line:

1. A curriculum vitae.
2. A cover letter.
3. Academic documents.
4. Contact information for three references.

Deadline: Sunday, June 30, 2024, by 5:00 PM Kampala time.

About East-West Management Institute, Inc. (EWMI)

Industry: NGO
Location: Kampala, Uganda

EWMI is committed to promoting civic and political human rights, strengthening the capacity of civil society organizations, and enhancing citizens’ awareness of their rights and responsibilities.