Full Time Finance & Administration Volunteer Job ( Fresher Ngo Job ) – We Effect Uganda

Position: Finance & Administration Volunteer

Employment Type: Full-time

Deadline: 05/06/2024

The volunteer will provide finance and administrative support to the We Effect Uganda Country Office in the following areas:

Administrative Support

• Policy and Procedures:
  • Assist in implementing administrative policies and procedures.
  • Support in the development of internal processes and procedures.
• Assets/Inventory Management:
  • Support in conducting inventory stock-taking and verification of assets at the office and updating the asset register.
• Procurement:
  • Support in procurement of various services and goods for the office and programs.
  • Visit some service providers and ensure they meet the required standards of service.
  • Aid in supervision of service providers when executing their services on-site.
  • Follow up on receipts from various service providers who have been paid.
• Logistics:
  • Conduct office required deliveries to various places and offices as requested.
  • Support in preparation of meeting venues and during training sessions.
  • Support in the process of acquiring a new post office box number and communication line for the country office.
  • Assist in processing travel requests and reimbursement claims.

Finance Support

• CROPS Updating:
  • Ensure that financial documents are updated in crops, verifying this for each partner. This includes budgets, requisitions, financial monitoring tools, and financial reports signed by each respective officer.
• Voucher Preparation:
  • Support in preparation of payment vouchers and petty cash vouchers as aided by the finance officer.
  • Review all vouchers to ensure they have the necessary supporting documents and are stamped.

Documentation Support

• Support in filling and scanning documents, invoices, vouchers, and various partner documents like reports, agreements, among others.

Other Support

• Any other support required by the finance and administration officer.

Working Arrangements

• 40-hour week with a hybrid working arrangement.
• The volunteer will report and work closely with the finance and administration officer.
• The volunteer must arrange for their own medical insurance and be eligible to work in the country of assignment.
• There is no expectation of employment at the end of the volunteer’s service.
• The terms of reference may be subject to change based on organizational requirements and priorities.

Benefits

• Opportunity to gain practical experience in a global non-governmental organization to complement studies and career aspirations.
• Opportunity to work with a diverse and passionate team and partners committed to making a difference.
• Mentorship and guidance from experienced professionals.
• Monthly stipend to facilitate transport, meals, and communication during the period of service.

Qualifications

Education:

• Degree in any of the following disciplines: Accounting, Finance, Economics, Commerce, Procurement, Business Management, Human Resource, or a related qualification from a recognized institution.
• Professional certification (CPA or ACCA) or partial level is an advantage.

Work Experience:

• A minimum of two years of working experience in a finance-related field or business administration/management.

IT Skills:

• Proficiency in the use of computer and related accessories.
• Comfortable working with MS Office, Word, and Excel.

Language, Skills, and Competencies:

• Fluent in English.
• Attention to detail.
• Timekeeping.
• Effective communication (both written and oral).
• Ethics and integrity.
• Multi-tasking.

Application Process

Applications, accompanied by a cover letter, curriculum vitae, and copies of academic documents, including the names and contact details of three professional referees, should be addressed to the Human Resources Office, We Effect Regional Office of Eastern Africa.

Applications can be sent through either of the following channels:

• Email: roea.hr@weeffect.org with a copy to weeffect.uganda@weeffect.org
• Physical Submission: We Effect Uganda Country Office in Ntinda: Plot 17, Charles Lwanga Road, Ministers’ Village, Ntinda.

Include the words “Volunteer – Finance & Administration” in the subject line of the cover letter or email message.

Deadline for applications: 5th June 2024.

Only shortlisted candidates will be contacted.

Commitment to Diversity

We Effect is an equal opportunity employer and encourages applications from qualified individuals, regardless of race, gender, disability, or any other protected status.

NB: We strongly encourage qualified female candidates to apply.

About We Effect Uganda

• Industry: NGO
• Location: Ntinda