Administration Associate (Fresher Ngo Job) – Solidaridad

Job List

1. Administration Associate

• Deadline: 31/05/2024
• Job Type: Full-time
• Organisation: Solidaridad
• Location: Kampala, Uganda
• Reporting line: Finance and Administration Manager

Position Overview: The Administration Associate acts as the office support for all employees providing administrative support and managing staff queries. They are responsible for handling organizational and clerical support tasks, including organizing files, scheduling appointments, receiving guests, and ensuring the cleanliness and security of the office premises among other tasks and responsibilities assigned as per organizational needs.

Duties and Responsibilities:

Office Management:

• Offer general support, sign for deliveries, receive and distribute mail or messages, answer telephones, and handle face-to-face queries for respective staff members.
• Responsible for cleaning the offices and ensuring the working environment is clean and tidy.
• Welcome visitors and provide general support, delivering a high-standard, efficient, courteous, and professional client experience on behalf of Solidaridad.
• Support and update administrative systems to make them more efficient.
• Develop and maintain a filing system, assist in photocopying and printing of documents, as well as offer document typing, copying, binding, scanning support to staff.
• Manage office security; ensure the office is well-guarded and armed at all times.
• Efficiently manage correspondence sorting, deliveries, distribution, document logs, and filing.
• Ensure the cleanliness of the country offices and grounds, monitor visitor access, and maintain security awareness.

Procurement and Logistics:

• Support the quality function team in managing the procurement function and maintaining an up-to-date petty cash impress system.
• Maintain supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies.
• Support the planning and organization of all logistics pertaining to meetings, workshops, training, events, staff travel, and accommodation.
• Assist project staff in data cleaning, entry, and any other computer processing duties.
• Manage staff travel plans, ensure car bookings are made and issued on time by the respective personnel.

Key Qualifications:

• At least a Diploma in Business Administration, Office Management, Procurement and Logistics Management, or any related areas of training.
• A minimum of three (3) years of office support management experience and administrative support.
• Solid knowledge of office procedures.

Experience:

• Experience with office management software, including MS Office (i.e. MS Excel and MS Word).
• Proven work experience as an administrative officer, administrator, or similar role.
• Strong organizational skills with a problem-solving attitude.

Skills and Abilities:

• Excellent written and verbal communication skills.
• Attention to detail.
• Strong time management and strategic planning.
• Good organizational and adept in technology and office systems.

Salary: Commensurate with experience

To Apply: Send a one-page cover letter (including salary expectations and availability) and CV through the career site.

Link: http://Solidaridad ECA Career Site

Deadline for Submission: 31st May 2024 at 5:00 pm EAT

Only shortlisted candidates will be contacted.

About Solidaridad

• Organisation: Solidaridad
• Industry: NGO
• Location: Kampala, Uganda

Solidaridad is a global civil society organization (CSO) that provides market-driven solutions for sustainable production practices across different supply chains. Their vision is a world in which all we produce, and all we consume, can sustain us while respecting the planet, each other, and the next generations. Their mission is to bring together supply chain players and engage them with innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all stakeholders.

Ensure to submit your application before the deadline and visit the provided career site for more information on the application process.