Administration Assistant (Fresher Ngo Job) – Marie Stopes Uganda

Type: Full-time

Organization: Marie Stopes Uganda (MSUG)
Industry: NGO
Location: Kampala, Uganda

About Marie Stopes Uganda (MSUG):
Marie Stopes Uganda specializes in providing contraception and family planning services across the country.

Role Summary:
The Administration Assistant will provide high-quality administrative support to the Marie Stopes admin office and part-time support to the fleet office. They will work closely with all departments to ensure the efficient running of the organization from an administration perspective.

Responsibilities:

• Utilities: Update utilities/generator costs tracker and identify measures to reduce costs.
• Assets Register and Tracking: Maintain the asset register, support assets management process, and report any faulty/lost assets.
• Meetings and Workshops Support: Organize venues and coordinate events till closure.
• Petty Cash Management: Maintain petty cash float, issue petty cash on time, and provide accurate end-of-month reports.
• Requests for Purchases and Invoice Processing: Prepare purchase requests and process supplier invoices ensuring compliance.
• Office Errands: Manage courier/post office, operate the MSUG motorbike, and ensure general security.
• General Security and Reporting: Record reported incidents, ensure timely service of security equipment, and support office repairs.
• Key Custodianship: Maintain the office key register and ensure proper functioning of office locks.

Qualifications and Experience:

• Bachelor’s degree or diploma in Business Administration, Office Management, Development Studies, or related discipline.
• Warm and cheerful personality with customer service orientation.
• Experience in a busy organization with staff based in multiple locations.
• Ability to work with little or no supervision, good interpersonal and communication skills, highly organized, and confidential.

Attitude / Motivation:

• Initiative, innovation, effective communication, responsiveness, working efficiently, sharing information, focus on learning, commitment, driven, accountable, embracing change, motivated, and team player.

How to Apply:
Interested candidates should apply via the following link: Administration Assistant Application

Application Deadline: May 12, 2024.