Administrative Assistants – Uganda Bureau of Statistics (UBOS)

Job Title: Administrative Assistant (2 Fresher Census Jobs)
Organization: Uganda Bureau of Statistics (UBOS)
Duty Station: Kampala, Uganda
Reports to: Administrative Officer
Job Reference: UBOS/AA-NPHC/03/2024

About Us:
Uganda Bureau of Statistics (UBOS) is a semi-autonomous agency of the Government responsible for the maintenance, coordination, supervision, and monitoring of the National Statistical System. The Bureau ensures the collection, analysis, and dissemination of standardized statistical information. UBOS is also mandated as the principal official statistics provider.

About NPHC Census:
The Uganda Bureau of Statistics (UBOS) will be implementing the enumeration exercise of the National Population and Housing Census (NPHC) 2024 from 10th May 2024 to 19th May 2024, with the night of 9th May 2024 as the Census Night. This exercise is in accordance with the Uganda Bureau of Statistics Act 1998, aiming to promote the production of reliable official statistics and ensure the development and maintenance of the National Statistical System. The Census results will provide benchmark socio-demographic data necessary for general administration and the planning process.

Job Summary:
The Administrative Assistant will provide day-to-day administrative, logistical support, and data management services support to the Administration Department.

Key Duties and Responsibilities:

• Open and close the processing center.
• Supervise the cleaners at the processing center.
• Provide any other administrative support to ensure efficient operations at the processing center.
• Maintain physical and digital filing systems.
• Answer phone calls, direct callers to appropriate personnel, schedule appointments, sign for incoming packages, and assist clients and other visitors.
• Coordinate logistics for meetings, including room setup and catering.
• Operate and maintain office equipment at the data processing center, including printers and copiers.
• Work with maintenance staff and outside vendors to ensure equipment at the data processing center is in good working order and supplies are always on hand.
• Work closely with other administrative staff and support other colleagues by providing them with drinking water and tea.
• Undertake regular inspection of furniture and fittings and report to the officer in charge.

Qualifications, Skills, and Experience:

• Diploma in Business Administration, Public Administration, or a related field.
• One year of administration-related work experience.
• Computer literacy skills, i.e., proficiency in Microsoft Office applications (MS Word, MS Excel, and PowerPoint).
• Ability to multi-task.
• Interpersonal skills.
• High team ethic.
• Excellent communication skills.
• Excellent planning skills.
• Good organizational skills.

How to Apply:
If you believe you meet the required profile, please visit the UBOS Website to see the job details and submit your application through the online application system available here. The deadline for applications is 26th March 2024 at 5:00 PM.

Instructions to Apply:

1. Create an Account:
   • Visit the account creation page and enter a valid email address for future communications.
2. Verify Your Email:
   • Check your inbox for a confirmation email. Click the confirmation link to activate your account.
3. Log In:
   • Use your registered email and password to log in to the application portal.
4. Navigate to Vacancies:
   • Once logged in, go to the Job Vacancies page to view available positions.
5. Choose a Job:
   • Click on “Details” for the Administrative Assistant position to learn more.
6. Review Eligibility:
   • Ensure you meet all specified criteria and required skills for the position.
7. Application Process:
   • Click on “Apply Now” for the Administrative Assistant position.
8. Fill Out the Form:
   • Enter your personal data, educational qualifications, relevant training, employment history, and referees. Ensure you use your national ID and a phone number registered in your name.
9. Accept Terms:
   • Agree to the declaration to proceed with your application.
10. Finalize and Logout:
    • After completing your application, remember to log out. You can return later for edits if necessary.

Note:

• You will be considered only for the positions you’ve applied for. Ensure you complete your applications on the Job Vacancies page.
• Only shortlisted candidates will be contacted. All documents submitted will be verified with the relevant authorities. Falsification of documents will lead to prosecution, and any form of lobbying and canvassing will result in automatic disqualification.

Deadline: 26th March 2024 at 5:00 PM

For further inquiries, please contact UBOS at hr@ubos.org