Job Title: Administrative Assistant
Organization: MRC/UVRI & LSHTM Uganda Research Unit
Job Location: Masaka
Roles and responsibilities:
- Ensures timely allocation of facilities including transport for project use;
- Tracks all project procurements for items and supplies, confirm receipt in liaison with the Procurement Officer;
- Responsible for all project-related travels and works with concerned individuals to ensure timely arrangements for bookings and facilitation;
- Ensures all project assets are tagged and securely kept and reconciles list annually together with Field Station Administrator;
- Ensures all project expenses meet available financial and accounting procedures and accounts for all project expenses in a timely manner;
- Ensures a healthy communication between the section and the station administration for all requests and suggestions;
- Helps with the planning and preparation for all project training initiatives;
- Represent the project in the station Management meetings;
- Responsible for Project staff welfare in consultation with the Project leader;
- Conducts staff orientation for new staff on the project in liaison with the Field Station Administrator;
- Handling filing of Case report forms and documents;
- Coordinate project staff leave issues;
Minimum Qualifications:
- Bachelor’s degree in social sciences, organizational and secretarial studies or a related field;
- At least 2 years experience in a similar role;
- Should possess experience in a medical or scientific research setting under similar roles added advantage;
- Experience working in a clinical research setting;
- Experience in data capturing;
- Experience in administrative work;
- Should possess knowledge of the essential documents;
- Report writing/presentation;
- Computer skills;
How To Apply:
Interested applicants should submit their applications online via the link below:
Deadline: before the 30th of September 2023
