Administrative Assistant – Kabalega Foundation Jobs

Job Title: Administrative Assistant

Organization: Kabalega Foundation

Duty Station: Hoima

Roles and Responsibilities

• Maintenance of the Director’s calendar, contacts with visitors, arrangement of appointments and meetings;
• Participate in the organization and preparation of Board and staff meetings or special meetings;
• Take meeting minutes with all necessary documentation and information;
• Maintenance of protocol procedures;
• Preparation of high-quality briefing materials for Director for appointments, meetings, missions etc.;
• Management of Director’s appointment, meeting and representation schedules;
• Maintenance of rosters of Board Directors’ program and schedule, email and telephone lists;
• Preparation of correspondence, directives, comments on behalf of Director for his signature and making follow-up when required;
• Manage and maintain Director’s travel, claims, leave and follow-up with relevant agents
• Maintenance of the filing system ensuring safekeeping of confidential materials;
• Type correspondences, documents and reports etc., and ensure safe handling and custody of any information of confidential nature;
• Coordination of the information flows in the office and follow up on circulation files;
• Screening of all incoming calls, emails and correspondences and relaying to the relevant offices;
• Proof-reading of any presentation, proposals, and any office communication materials
• Maintain up-to-date policy, confidential and general management files;
• Prepare monthly staff attendance reports and other periodic personnel statistics.
• Perform any other duties as may be assigned from time to time

Minimum Qualifications

• A Bachelor’s Degree in Secretarial Studies, Office and Information Management, Business Administration, or other related field from a recognized institution.
• Prior experience in secretarial work, or business administration, or professional certification in a related subject an added advantage.

Application Instructions

Interested candidates should submit their CVs and other supporting documents to careers@kabalegafoundation.org

Closing Date: 29th June 2023

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