Job Title: Programme Assistant
Organization: World Health Organisation
Location: Kampala, Uganda
Roles and responsibilities
- Provide Administrative support to all the Cluster/Technical unit Officers.
- Initiate correspondence projects on the orientation of Program Managers; finalize them in accordance with WHO and departmental styles
- Organize the administrative preparation of internal and external meetings, including the preparation of business plans
- Analyze correspondence and requests received, highlight incoming documents and attach background information and identify areas requiring action by Program Managers, drawing attention to important issues.
- Schedule meetings of Program Administrators, according to schedules and needs
- Take minutes of meetings and follow up on issues requiring action to ensure prompt response to WHO requests.
- Obtain information documents for meetings, seminars, workshops, etc. which Program Administrators take part in, verify their availability and ensure that they have the appropriate information files and documents.
- Ensure that technical reports and documents conform to WHO standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Representative’s signature.
- Use appropriate monitoring tools, monitor and ensure deadlines and deadlines are met, and correspondence and requests are analyzed and processed as soon as possible;
Minimum Qualifications:
- Completion of secondary school followed by Administrative training.
- Bachelor’s Degree in business administration or equivalent.
- Minimum 5 years of experience in a recognized public or private institution.
- Experience in administrative support positions within WHO or another UN agency is an asset.
- Experience in Oracle-based systems or another ERP-like system is an asset.
- The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on-the-job or self-training.
How to apply
Interested applicants should submit their applications online via the link below: Click Here To Apply!
Application deadline: 9th May 2023
Only shortlisted candidates will be contacted for interviews.
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