Job Title: Administrative Officer & Receptionist
Organization: FSD Uganda
Location: Kampala
Roles and responsibilities:
- Administrative Support: Provide administrative support to the FSD Uganda team; aiming to provide valued support that increases the efficiency of the office:
- Manage office supplies and stationery in an effective manner.
- Deliver a good retrieval system for office suppliers, files, and stationery.
- Support with production, dissemination, and storage of documents.
- Make hotel reservations and organize air travel arrangements for staff, consultants, and board members.
- Support in planning, executing events and validation of workshops; including but not limited to; compiling list of participants, sending out invitations, sending thank you notes, etc.
- Arrange logistics for inhouse meetings and assist the team with meeting preparations.
- Organize staff meetings/ gatherings, take minutes, and follow up on agreed actions.
- Ensure that the office is kept clean, and all office equipment are functional and maintained in accordance with the routine maintenance schedule.
- Ensure effective functioning of office healthy and safety measures.
- Any other tasks assigned by the line manager.
- Procurement Support: Provide logistical and administrative support to the delivery of FSD Uganda procurement function;
- Initiate administration-related purchase requisitions and upload received invoices for payments processing;
- Maintain automated dashboards for procurement and administration contracts.
- Maintain a database of contacts for suppliers and act as a first point of reference for office routine maintenance works.
Minimum Qualifications:
- A bachelor’s degree in Arts, Social Sciences, Secretarial Studies, Business Administration, Procurement, and Human Resources Management from a reputable institution.
- A post-graduate qualification in any relevant field would be an added advantage.
- At least 2 years of demonstrable experience, at least 1 of which should be in the office administration role.
- Good track record in relationship management and stakeholder coordination involving staff, consultants, and strategic partners.
- Demonstrated experience working closely with senior and middle management teams. Would be an added advantage.
- Good organization, coordination, and problem-solving skills.
- Good communication skills.
How to apply
Interested applicants should submit their curriculum vitae and cover letter to fsducareers@fsduganda.or.ug The email subject line should be; Application for the Administrative Officer & Receptionist Position.
Application deadline: 10th May 2023
Only shortlisted candidates will be contacted for interviews.
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