Job Title: Admin/HR Assistant
Organization: Lutheran World Federation
Location: Kampala
Roles and responsibilities:
Human Resource Management
- Assist in the coordination of the recruitment interview process that includes ensuring the interview venue is properly set, documents prepared and computers are available;
- Manage the HR department filing system and review personnel files against the HR checklist for accuracy and completeness of personnel records.
- Open new files and recommend old files for closing and arrange / manage orientation ensuring that staff records are complete, and kept confidential.
- Ensure all employees are issued Identity and medical cards, and that those who exit LWF surrender the cards before clearance.
Maintain a staff training record database and training events calendar;
- Manage staff Leave by updating staff leave records, preparing monthly Leave report summaries for all staff, and generating the Leave reports each month.
- Maintain contracts/agreements schedules for employees ensuring that agreements are renewed timely at the expiry following a systematic process.
- Assist in ensuring that appraisals are done efficiently and on time.
- Supervise the Office Assistants and Guards/Gardeners while ensuring adequate performance.
Administration
- Manage the front desk and ensure that the area is clean, tidy and orderly while handling visitors professionally.
- Handle all incoming calls while maintaining excellent telephone etiquette.
- Receiving and screening general office emails and re-routing them to appropriate officers.
Minimum Qualifications:
- A university Degree in Human Resources Management, Bussines Administration, Secretarial Studies, Social Work, Social Sciences, Development Studies or any other relevant field of study;
- At least 2 years of experience in administration/ HR work in a busy environment is required;
- Proven knowledge and experience in administration/HR and front desk management.
How to apply
Only online applications will be considered. Apply NOW
Application deadline: 19th April 2023
Only shortlisted candidates will be contacted for interviews.
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