Job Title: Front Desk Assistant
Organization: SUSTAINET GROUP
Location: Kampala
Roles and responsibilities
Front Desk
- Serve visitors by greeting, welcoming and directing them appropriately; notify company personnel and clients of visitor arrival.
- Sort and distribute incoming/outgoing correspondences such as parcels.
- Act as the initial point of contact for internal and external clients
SHUG administrative duties, operations, and management
- Provide general administrative and clerical support, including scanning and copying
- Organize scheduled appointments, such as tracking of clients board room bookings
- Assist in the preparation of regularly scheduled reports – such as organizing reports in Excel.
- Support in the supervision of office cleaning.
- Ensure office and café supplies are replenished monthly
- Assist in sourcing quotations, analyze quotes, recommend preferred service providers, providing oversight to ensure timely and cost-effective delivery of services
- Maintain monthly procurement, requisition monitoring tools
- Maintain procurement, requisition, asset registration and similar monitoring tools on a monthly basis.
- Support repairs and maintenance of SH property and assets in a timely manner
Minimum Qualifications:
- Proven experience as front desk representative, agent or relevant position
- Familiarity with office machines (e.g. computer, projector, printer etc.)
- Knowledge of office management and basic bookkeeping
- Proficient in English (oral and written)
- Excellent knowledge of outlook – most preferably MS Office (especially Excel and Word)
- Strong communication and people skills
- Good organizational and multi-tasking abilities
- Problem-solving skills
- Customer service orientation
- Any relevant bachelor’s (Administration, Communications, Business Management, Social Work) degree is a must
How to apply
Interested applicants submit their applications online using the link below:
Application deadline: 10th March 2023
Only shortlisted candidates will be contacted for interviews.
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