Job Title: Logistics Assistant (Invoice Processing)
Organization: World Food Programme
Duty Station: Kampala
Job Summary:
To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
Roles and responsibilities
Invoice Verification
- Vetting invoices and supporting documents to ensure accuracy and completeness
- Follow up invoice payments ensuring timely processing and closure of open items (POs,
GRN/SES Management
- Prepare service entry sheets and support to payment reports to facilitate the payment process.
- Use LESS reports to analyse and compute food losses and communicate to
Support Vendor Management/ supplier development initiatives
- Requesting vendors to deliver invoices and other supporting documents on time
- Support management of logistics vendors’ contracting activities including performance monitoring, new vendor assessments, measurement as well as providing guidance on best practices like documentation and invoice preparation.
- Participate in new vendor onboarding briefing exercises on WFP invoicing process and provide guidance to vendors on how best to reduce errors while invoicing and finance requirements on VAT
Support other Supply Chain Activities
- Support inventory management by participating in monthly stock taking and reporting with ideas to enhance process.
- Involvement in closure of items identified during audit and compliance missions
- Involvement in unit or cross functional / team activities especially building knowledge of and support to the funds man
Minimum Qualifications for this job:
- Degree OR Recognized advanced professional qualification in either Accounting, Business Administration, Logistics, Supply Chain management/Logistics/Business Administration.
- A professional certificate in a related functional area is an added advantage.
- 5 years of experience in logistics, supply chain or operations related work
- Experience in billing, cost and expense management in multilevel budget structure or country operation.
- Strong experience in payment documentation and invoice processing for execution of logistics operations (e.g. warehousing, customs clearance, transport) is an added advantage
Application Instructions
Interested candidates should submit their applications using the links below:
Closing Date: 7th October 2022, 5.00 pm.
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