Job Title: Office Assistant
Organization: World Vision Uganda (WVU)
Duty Station: Terego, Uganda
Job summary:
Provide operational and logistical support to the program office including cleaning office premises, providing secretarial support; distributing information and documents to different places in line with the programmes strategy.
Roles and Responsibilities:
Logistics and administration support
• Screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.
• Maintain a database of assets.
• Managing a filing system for record control of key documents.
• Provide logistical support and back-up in the planning of meetings and workshops.
• Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment’s.
• Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
• Collect documents and photocopy and binding articles in line with the program’s strategy
• Collect utility items from the store whenever required
Support to staff
• Providing information and guiding staff on administrative processes, procedures and requirements.
• Facilitate and support staff on logistical and administrative requirements such as travels, follow-up on requisitions, etc on regular basis
• Support staff on follow-up of internal communications and actions.
• Prepare and serve break and evening tea to all staff as well as washing utensils for the office
• Organize and pack workshop materials to support training activities
Support to meeting/fora
• Compile calendar/s of key events.
• Support planning of events and meetings.
• Follow up on meeting invitations through emails and phones as is appropriate.
• Planning for and managing logistics for cluster/regional/departmental meetings and other forums such as workshops and reflection/ learning events.
Minimum Qualifications for this job:
• Preferably a diploma holder.
• Experience in office administration
• Knowledge in logistical operations
• Excellent customer care and public relations.
• Strong interpersonal skills.
• Very strong relational and communication skills.
• Commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.
• Must be fluent in English
• Must be hardworking, courteous and friendly
• Must be able to work in a team, with minimum supervision and flexibility
• Must be able to stay calm in stressful moments
• Computer literate
• Must be a committed Christian, able to stand above denominational diversities.
• Attend and participate/lead in daily devotions and weekly Chapel services.
• Perform other duties as required.
Application Instructions
Applications from interested applicants must be made online by using the link below:
Closing Date: 23 September 2022
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