Job Title: Senior Partnership Officer (Programs) – IRC Uganda Jobs 2022
Organization: International Rescue Committee (IRC)
Duty Station: Kampala, Uganda
Reports to: Partnership Finance Manager
International Rescue Committee (IRC) Profile
Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Kiryandongo and Zombo.
Job Summary
This position will be placed within the IRC Uganda Partnership department which acts as the formal coordination point between IRC departments, including programs, operations, finance, and global headquarters.
Directly supervised by the Finance Manager-Partnership and working closely with the Senior Finance Officer-budgeting and reporting, the position supports donor compliance, partner draft budgets and reports reviews, participate in conducting Partner’s Project Capacity Review (PPCR) and partner capacity support.
Roles and Responsibilities:
Partnership Management
- Support the implementation of the Partnership Excellence for Equality and Results (PEERS) system across all areas of sub-award management including the pre-award assessment, partner budget review, contracting tool selection; prepare sub-award agreement packages aligned with specific donor requirements, and facilitate sub-award review through Opportunity Tracking and Implementation System (OTIS) for all partners under the different projects.
- Organize the pre-award due diligence process with respect to all new partnerships, including through appropriate vetting, coordinating the pre-award assessment with other departments, analysis of risks associated with the award, chairing the Pre-Award Assessment (PAA) Panel, and the identification and implementation of appropriate measures to manage those risks, working with other departments as appropriate.
- Lead partner Sub-Grants Opening Meetings to ensure sub-grants agreement terms and conditions are well understood by the sub-grantees; arrange for the initial financial reporting training to the sub-grantees where necessary.
- Work closely with the Partnership team and grants team to prepare and update the partnership tracker.
- Support partner monitoring schedule per Partners Project Capacity Review results and ensure programmatic and compliance monitoring visits happen in coordination with the partnership team and responsible project managers.
- Support in capacity sharing of partners in identified areas as per the partner support plans.
- Work closely with the partnership and grants teams to ensure the timely scheduling and carrying out of sub-award close-out activities in close coordination with IRC internal relevant program staff per PEERS guidelines.
- Maintain accurate and up to date records for all sub-awards in line with PEERS and IRC Finance policy requirements.
Budgeting and Reporting
- Support the Finance Manager-Partnership to disseminate updated information regarding donor formats (budgets and reports) and other donor related information to the partners.
- Facilitate timely and accurate submission of partner financial reports and fund requests in accordance with PEERS requirements, and coordinate review of financial and programmatic reports with relevant IRC staff.
- Stay up to date with donor compliance guidelines and disseminate to relevant colleagues in the country Programme and partners.
- Ensure that draft reports are shared for review and feedback by Finance Manager-Partnership & Partnership Coordinator prior to submitting the final report to Finance for posting in integra.
- Facilitate timely and accurate submission of partner financial reports to Finance Manager-Partnership for final review of financial and programmatic reports with relevant IRC staff.
Sub Award Management
- Work collaboratively and supportively with partners to develop and finalize budgets and budget amendments, and (in the case of milestone-based partnership agreements) in determining the costing of milestones.
- For cost-reimbursable partnership agreements, work with the Finance Manager to agree with partners the specific documentation required to support each type of cost, adjusting standard requirements to the operating context and the partner.
- Support in sub-award grantee reporting, ensuring that partners use the budgeting and reporting templates provided at the time of signing the Partnership Agreements.
- Assist in the close-out of partnership agreements, including in relation to financial verification and asset confirmation.
Minimum Qualifications for IRC Uganda Jobs 2022
- University degree in Business Studies or Administration, Organizational Management, Social Sciences, and/or other relevant fields.
- 2-3 years’ work experience in humanitarian/development programming entailing community-based activities, sub-grant management and/or local stakeholder engagement.
- Experience working in a similar role with NGO is highly regarded.
- Exceptional coordination and interpersonal skills and ability to develop and maintain effective working relationships with relevant stakeholders.
- Demonstrable experience working effectively in coordination with multi-functional (e.g., Program, operational, finance) teams.
- Excellent written and oral communication skills.
- Professional fluency in spoken and written English
- Knowledge of donor rules and regulations
- Willingness to travel to IRC and partners’ field offices
- Strong computer skills with proficiency in Microsoft Word and Microsoft Excel; experience using, or at least a familiarity with, accounting software and budgeting/budget management is a plus.
How To Apply for IRC Uganda Jobs 2022
All interested and suitably qualified candidates should submit their applications through the link below.
Deadline: August 19th 2022
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