UNDP Jobs Uganda 2022 – Fresher Programme Management Analyst

In this section list up to five primary functions/accountabilities of the position (Typically one sentence each) and examples of duties that must be performed to successfully accomplish key responsibilities.

1.)     Ensures Support to the implementation & management of the “Leaving No One Behind in the Digital Era” global, regional and country programme management strategies, adapts processes and procedures:

• Programme support to technical staff for the full programme-cycle for implementation of the digital strategy, including quality assurance of performance-based agreements primarily with private sector partners to promote market development (grants, technical assistance, concessional loans and guarantees);
• Full compliance with UNCDF/UNDP rules, regulations, and policies of programme activities, closely coordinating with Chief MSU on practice-wide compliance
• Ensure implementation of internal controls, in full operationalization of the Digital Strategy at regional and country levels.
• Provide technical advice on the development of systems, processes and mechanisms to support programme planning, resource management, quality assurance, risk and management,
• Programme financial resources management through planning, guiding, analysis and monitoring of the resources; preparation and monitoring of development project budgets; identification of operational and financial problems, and proposal of solutions.
• Develop and maintain control mechanisms for all programme activities. Including business processes mapping and establishment of internal Standard Operating Procedures (SOPs).
• Support IDE´s thematic portfolio teams in the design and formulation of programme/ project initiatives.
• Reviews and provide feedback to project/ programme strategies and documents, workplans, case studies and related knowledge products and publications, as needed.

2.)     Facilitates programme planning across the ESA regional and country programme teams of the Digital Strategy:

• Reporting of project achievements, disbursement delivery and other areas of accountability;
• Work closely with the Country Technical specialists and respective regional Digital Hub Managers to manage the country budget revisions, reporting and analysis;
• Working closely with the Management Support Unit (MSU) of UNCDF and the Digital Programme Manager, ensure UNCDF/IDE has available a complete range of human resource tools (staff, consultants, consulting firms) so that a range of flexible tools are available to support implementation of the digital strategy.

3.)     Support resource mobilization and donors reporting requirements for the Digital Strategy including narrative and financial reporting:

• Review draft proposals prior to submission to funders to ensure budgets are aligned to maintaining our regional and country technical infrastructure; cost recovery principles and costs of delivering on proposed results, working together with Regional/Country Technical Specialists;
• Planning, elaboration & follow-up of a reporting strategy, based on donors’ agreements, corporate requirements for reporting schedules for both programmes and projects;
• Drafting and finalization of donors’ narrative reports including progress, annual and ad-hoc ones focusing n highlighting progress of targets against agreed upon indicators; analyzing impact, reflecting on lessons learned and operational challenges;
• Review financial reports as per donors’ agreements, in collaboration with PPC & PMSU colleagues.

4.)     Knowledge building and knowledge sharing with all IDE stakeholders on programme management

• Work closely with UNCDF Management Support Unit, contributing to UNCDF’s Operations Manual based on lessons learned and evolving programming practices;
• Contribute to the centralization of information management across the global Digital Strategy portfolio (Including archiving, configuration management, version control);
• Actively participate to knowledge networks and communities of practice;
• Organize and conduct – trainings on relevant programme management areas aimed at building the capacity of field teams;
• Promote transparency and information sharing with all relevant stakeholders and
• Review financial reports as per donors’ agreements, in collaboration with PPC & PMSU colleagues.

The key result expected is the support of UNCDF IDE programming in the ESA region so that IDE can streamline the programming processes (planning, resource management, quality assurance, risk management, implementation, monitoring and progress reporting) of the different initiatives born out of the “Leaving no-one behind in the digital era” strategy.  More specifically this approach will enable UNCDF IDE to:

• Provide consistent programme management support services in a client oriented and flexible way, that can easily adjust to donor cycles, provide support to all Digital portfolio and large global undertakings.
• Allow different programmes to cost share programme infrastructure and activities.
• Provide a comparative benchmark and improve UNCDF IDE´s accuracy in estimating and managing the financial resources of the individual programmes.
• Professionalize programme and portfolio management for all the IDE countries in ESA including to streamline programme management, providing a common methodology for activity planning (namely grants, technical assistance, loans, guarantee letters and others).
• Maintain a common and consistent quality standard for all IDE project activities in the region.

Core

Achieve Results:

• LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively:

• LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

• LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility

• LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination

• LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner

• LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion

• LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Thematic Area – Name – Definition

Finance – Financial planning and budgeting:

• Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting

Procurement – Contract Management:

Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Digital & Innovation – Digital business analysis:

Ability to support digital business processes across a range of digital projects, programmes and activities

Information Management & Technology

Information and Technology Strategy – Portfolio management and governance: Knowledge of developing and implementing ICT strategy, portfolio and project management services, governance, and policies. Knowledge of project management principle. PMP or PRINCE2 certification of equivalent desirable.

Business Management – Communication:

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication.

Keywords

• Programme management.
• Financial resources management.
• Administration.