Job Title: Human Resource Officer – Child’s i Foundation Uganda Jobs 2022
Organization: Child’s i Foundation
Duty Station: Kampala, Uganda
Reports to: Director of Human Resources Governance and Operations
Child’s i Foundation Profile:
Child’s i Foundation is a non-profit organization that creates change by re-imagining care, rebuilding families and support systems, and re-purposing orphanages into services that support children growing up in safe and loving families.
Job Summary:
The Human Resource Officer will be responsible for providing support in the various human resources and functions, which include recruitment, staffing, training & development, performance monitoring etc.
Roles and responsibilities:
Recruitment, Selection and Induction
- Support the recruitment process in terms of posting job adverts both internal or external, running interviews, reference checks etc.
- Run new staff induction including training on policies and procedures
Payroll support
- Compile HR data relating to payroll processing by recording new hires, transfers, terminations, changes in job classifications, merit increases and other adjustments.
- Update the payroll info monthly and share with the finance team by the 15th of every month for payroll preparation.
- Circulate pay slips to staff every month
Records & HR system Management
- Maintaining up to date personnel records both in hard copy file and in the People HR System.
- Document human resources actions by completing forms, reports, logs, and records.
- Support the development and implementation of HR initiatives and systems (People HR system)
- Support staff members by providing official employment documents required by third parties e.g. banks and other financial institutions
- Coordinating with the External Auditors for the documents required by the Human Resource department.
- Gathering Bank details, TIN, NSSF and other payroll information from new staff
General departmental operations
- Draft contracts for new staff, consultants and volunteers
- Track leave and any other type of holiday or time taken from work; maintaining a leave database and share the leave summary to the finance team monthly.
- Co-ordinate medical insurance by advising employees on eligibility, verifying submissions and notifying employees of approvals or changes.
- Review employment and working conditions to ensure legal compliance
- Ensure staff welfare e.g. gifts hampers, condolence packages, etc.
- Weekly check on the suggestion box so as to handle issues raised.
- Support the management of disciplinary and grievance issues.
- Review and recommend changes to the organisations policies
Performance & Exit management
- Assist in implementing the various stages in the performance management calendar.
- Handle exit administration, ensure that staff exiting have handed over all required assets. Communicate to staff regarding exiting staff.
Minimum Qualifications:
- The applicant should hold a Diploma, Bachelor’s Degree or higher in Human Resources, Business administration, Bachelors of Industrial and Organisational Psychology.
- Minimum working experience of 2 years working in a generalist HR setup
- Excellent knowledge of various HR functions such as pay & benefits, recruitment, on boarding, evaluation, training & development etc.
- Good understanding of labor laws, HR functions and best practices
- Experience working with Human Resource Information Management systems
- Ability to analyse and interpret complex information.
- Ability to handle highly confidential matters professionally & discreetly.
- Excellent communication skills with an ability to liaise effectively with a range of departments to effectively implement company policies
- Advanced interpersonal skills, demonstrated in the ability to develop strong working relationships with colleagues and employees
- High degree of flexibility to work extra hours and travel occasionally under strenuous conditions
- Outstanding organizational and time-management skills
- Ability to multi-task in a fast-paced environment and meet all set deadlines
- Professional and confident with excellent diplomacy and negotiation skills
Personal Attributes: *(can be related to company core values)*
- Strong ethical and relations standards
- Outgoing and proactive personality
- Proven ability to work as a member of a team
- Ability to work independently and with minimal direction or supervision
- Interest in alternative care and child protection issues
- Excellent command of the English language, both written and spoken
How To Apply for Child’s i Foundation Uganda Jobs 2022
Send your application letter and CV ONLY to applications@childsifoundation.org. Applications will be considered on a rolling basis. Only shortlisted candidates will be contacted.’
Closing Date: 12th January 2022 by 5:00pm
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