Job Title: Fresher Archives & Records Associate – Uganda Airlines Jobs 2021
Organization: Uganda Airlines
Duty Station: Kampala
Reporting Line: Administration Officer
Uganda Airlines Profile:
Uganda Airlines is Uganda’s flagship national passenger and cargo carrier. We provide scheduled air transportation services in East Africa and near-international markets.
On 23rd April 2019, we received our first two Bombardier CRJ900s, the first of a growing fleet. During our first phase of operations, we will be flying to the cities of Nairobi, Mombasa, Dar es Salaam, Kilimanjaro, Juba, Bujumbura, and Mogadishu.
With the upcoming arrival and addition of new planes to our fleet, we will expand our route map and fly to DRC, Zanzibar, Asmara, Hargeisa, Lusaka, Harare, Johannesburg, Djibouti, and Addis Ababa, and plan to make international flights connecting Uganda to Europe, the Middle East, West Africa and Asia.
Job Profile:
Archives & Records Associate shall oversee Uganda Airlines records from their creation and preservation through to disposal as per company/regulatory set standards.
Roles and responsibilities:
Key accountabilities /responsibilities:
- Process, file and organize records and files according to company policies and procedures in both computer and paper filing systems
- Provide customer service to individuals requesting information while also following company guidelines and observing any legal restrictions on information sharing
- Operate telephone systems to answer and route incoming and interoffice calls, along with taking and delivering messages, scheduling appointments, and managing call routing based on requests and company policies
- Research records upon request and maintains logs of requests by tracking the movement of files and information through schedules and calendars to ensure no records are lost or misplaced and that they are returned when borrowed
- Preparing new files and setting them up in both the computer and paper systems according to company procedures to ensure information is complete and files are included in all systems
- Ensure that all department records are properly labeled for easy access.
- Assist departments to retrieve documentation especially during various audits.
- Assist with the management and routine assessment of inventory and supplies.
- Compose correspondence to external and internal parties as requested.
Competencies:
- Patience
- Meticulousness
- Capable of prioritizing
- Good problem-solving skills
- Analytical skills
- Administrative skills
- Organizational skills
- High level of confidentiality
- Communication and influencing skills, especially when requiring colleagues to hand over records or to use the systems correctly.
Qualifications
- Bachelor’s Degree in Office and Information Management or similar
- 2-3 years of experience in a busy office environment handling records
- Experience with Microsoft applications; Word, PowerPoint, Excel, and others
- Experience with handling people requests and updating files
- Experience in using office equipment, printers, faxes, scanners, binders, etc.
- Clean criminal background
- Solid knowledge of office procedures and protocols
- Proven knowledge in document safety systems and procedures
- Proficiency in documenting processes and keeping up with industry trends
How To Apply for Uganda Airlines Jobs 2021
Application letters, complete with Curriculum Vitae giving two (2) referees, and copies of academic and professional certificates with one passport size photograph (one full-size photograph for Cabin Crew applicants) should be submitted online at www.careers.ugandairlines.com or by post quoting the Job Reference number accordingly.
Applications should be addressed to:
The Manager Human Resources.
Uganda National Airlines Company Ltd.
P.O. Box 431, Entebbe, Uganda.
Only successful applicants will be contacted.
Closing Date: 12th July 2021 at 4:00 pm
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