Job Title: Administrative Assistant – UDHA Uganda Jobs 2021
Organization: Uganda Development and Health Associates
Duty Station: Iganga
Uganda Development and Health Associates Profile:
Uganda Development and Health Associates (UDHA) strives to empower, promote and strengthen key health and development interventions in communities where we work. We envision a society in which people are fully empowered to manage their health and development needs. UDHA seeks to fill the positions below in anticipation of a sub Grant award to implement the HIV/TB activities supported by the Global Fund through THE AIDS Support Organization (TASO) Uganda, the Second Principal recipient of the Global Fund , UDHA will be a Sub Recipient(SR) of TASO Uganda for third cycle of the New Funding Model (NFM3) for the period 2021 to 2023. The Grants aims to support the implementation of Uganda’s Response to the HIV/AIDS and Tuberculosis.
Job Profile:
Undertake administrative functions on behalf of management to manage and control institutional resources and stakeholder interests.
Roles and Responsibilities:
- To handle the day-to-day communications for the executive director or managerial employees in the organization
- Maintain and upkeep office equipment and furniture
- Follow through on maintenance agreements and contracts
- Ensure timely payment of utility bills
- Prepare order and maintain office supplies
- Maintain calendars, schedules and coordinate travel arrangements
- Prepare and distribute minutes of meetings and keep management informed of activities in the field
- Prepare and distribute correspondence
- Prepare, issue and reconcile fuel voucher
- To operate as the organization’s gatekeeper because almost everything crosses her desk first
- To answer calls, take messages and schedule staff and management meetings
- To open and sort mail and deliver it to the appropriate personnel
- To respond to email inquiries or route them to the appropriate department
- To create draft communications for the executive officer’s overview
- To maintain electronic and paper filing systems for administration of the organization
- To keep the office organized and running efficiently
- To Manage Office equipment such as printers, cameras, computers, projectors and copiers that fall under her purview.
- To handle office equipment failures and calls repair technicians.
- Any other duties as assigned by the supervisor and/or management
Minimum Qualifications:
- Diploma in office administration from a recognized/ reputable institution.
- A Bachelor degree in Office Management, from a recognized and reputable institution is an added advantage.
- Fluent spoken and written English
- Good communication skills and positive attitude to team work
- Good computer skills in MS office and Basic internet applications.
- Supply Management and Inventory Control
- Strong interpersonal and communication skills.
- Ability to represent and report writing skills.
- Advanced computer skills in Ms Word, Excel, Power Point presentation, Creating forms, org charts, mail merges, labels, name tags, charts and graphs, pivot tables, presentations with animation and sound.
- Ability to work under pressure with minimum supervision.
- Professionalism
How To Apply for UDHA Uganda Jobs 2021
All candidates who meet the requirements are encouraged to submit in single PDF their cover letter, CV and CERTIFIED copies of academic documents of not more than 2GB addressed as below to: info@udhauganda.org with copy to udhajobs@gmail.com
The Executive Officer Uganda Development and Health Associates (UDHA) P. O. Box 77, Iganga Municipality
Deadline: 09-April-2021 by 5:00pm
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