Office Assistant – GiveDirectly Uganda

Location: Kampala

Qualification Level: High school

Description

Support the Office Administrator to maintain a clean, hygienic, organized and positive office environment.

Reports to: Office Administrator

Opening Date:   29th August 2016,

Start Date: As Soon As Possible.

About us: 

GiveDirectly is a Non-Governmental Organization that provides Unconditional cash transfers to poor households in Uganda.

Overview: The Office Assistant (O/Asst.) will be responsible for office administration in GiveDirectly’s Kampala office.

• Specifically the O/Asst. will support the Office Administrator to maintain a clean, hygienic, organized and positive office environment.
• He or She will provide administrative and clerical support to others in the office.
• The O/Asst. will maintain the highest standards of professionalism; helpfulness, integrity and honesty.

Skills and Behaviour

• Empathy, honesty, and the highest standards of integrity.
• Strong interest in advancing the distinctive values and mission of GiveDirectly.
• Time management and multitasking.
• Excellent interpersonal and oral communication skills especially English.
• Proactive attitude, identifying and finding ways to solve problems without guidance.
• Cross-cultural experience, understanding, and sensitivity.

Responsibilities:

• Clean all floors daily by sweeping and mopping and empty office dustbins.
• Keep bathrooms/toilets clean throughout the day.
• Dust office furniture at least weekly, taking care not to disorganize equipment &documents.
• Clean windows, glass partitions, and mirrors at least monthly on a rotational basis.
• Store all cleaning equipment and products neatly in the designated cupboards. Identify and report possible repairs.
• Conduct a weekly stock check to ensure adequate stocks of cleaning and hygiene supplies.
• Prepare budgets for office supplies as well provide accountability for the same and necessary reports to the Office Administrator.
• Fulfill Office messenger services e.g delivering and picking up office items or documents and printing, photocopying, scanning official documents and conduct data entry as and when required.
• Undertake any other duties within the overall functions of the job or as may be assigned by your Manager.

Essential Requirements:

A’Level certificate.

Ability to use computers, primarily Microsoft Office.

At least 6 months cleaning experience  in a busy work environment Terms of Employment Three (3) months’ probation followed by the possibility of a six month to one-year contract.

Terms of Employment

Three (3) months’ probation followed by the possibility of a six month to one-year contract.

To Apply:

If you feel you are the right candidate for this position, please click here.

Deadline: 12th September 2016